Outdoor events are a lot of fun, especially when the weather cooperates. This is because people get to enjoy the scenery, breathe some fresh air, and relax under the sun during the day or the stars at night. No matter what you are planning your outdoor event to celebrate, whether it is a birthday, anniversary, achievement, or wedding, there are things that you need to consider, though. After all, planning and hosting an outdoor event is very different from planning and hosting an event indoors. Therefore, continue reading for some tips that can help you ensure that your outdoor special event will run smoothly and will be absolutely perfect and memorable for all of your guests.
Weather on the Special Day
No advice article on planning an outdoor event would be complete without first mentioning the threat of inclement weather. No matter how dry you think a season might be, there is always the chance of strange weather that can come in and ruin your day. If you can, however, set up a rain date, do so. This will ensure that your event will not get washed out and that you will have a second chance at throwing the party that everyone will remember.
Protection from the Elements
While a lot of people love spending time outside, others do not. For example, some people hate sweating under the sun during a summer day. Others are repelled by the bugs that come out in the spring and summer and may make their way into their food and drinks. Therefore, you want to find ways of protecting your guests from the elements, no matter where your special outdoor event is being held.
Pop-up canopies are easy to assemble and provide your guests with ample amounts of shade and protection from the sun’s harsh rays. Huge tents can be set up like venues in the middle of the great outdoors. You can also have a gazebo set up that comes with sheer fabric “walls” so that your guests can sit inside it without having to worry about pests being able to get in and ruining their meals.
Foods and Drinks
No matter when your event will be held, it is important to choose an appropriate menu for your guests to indulge in. On a hot day, you want to be sure that you have enough ice-cold beverages on hand for everyone to cool off with. Consider some Italian ice and ice cream as well, as well as ice pops for the kids. These are all fun, delicious ways to stay cool. On cooler autumn days and evenings, you may instead offer some coffee, tea, or hot chocolate to your guests, especially if there is a fire going and you want everyone to gather around it and stay warm while sharing stories and laughs.
Outdoor special events are hugely popular and a lot of fun. But they are also hard to plan because you have to consider weather, the right menu, and methods of keeping your guests as comfortable as possible.